Welcome to the AGCS
Procure-to-Pay Supplier Portal

Overview

Welcome to the AGCS Procure-to-Pay Supplier Portal.

Ariba Procure-to-Pay provides us with a single, digital process for ordering, invoicing and paying for the goods and services we buy across AGCS. Our aim is to achieve completely paper-free ordering and payment processing to increase efficiency for both our suppliers and Allianz.

What does this mean for you?

  •  Allianz will issue electronic purchase orders (PO’s) which you will receive via email and can access within the Ariba portal
  •  PO’s will confirm the details of the order and terms & conditions which will govern the order
  •  You will then electronically confirm the order has been accepted
  • Once your invoice is recorded within Ariba, your invoice will be reconciled and enable payment to be made in line with the agreed terms


Registration

There are two types of access:

  • Standard Account (previously Light Account): offers standard access to the portal which is free to access. Details of the account features and how to register are provided on the “Standard Account Supplier” tab.
  • Enterprise Account (previously Fully Enabled): offers comprehensive access to the portal, primarily for catalogue suppliers. Guidance on how to set up your account is provided on the “Enterprise Account Supplier” tab.

At a minimum, you will need to register for a Standard Account, which is free of charge.

All suppliers can make their own decision as to the type of connection that suits them best. The following parameters should be taken into account in this regard:

  • Number of transactions/amount of order value with Allianz
  • Supplier's own outlay involved in creating the invoice in the Ariba Network
  • Work organization in the supplier's own company
  • Individual company or company with various subsidiaries
  • Are other customers already served using the Ariba Network?
  • Fees

    Please refer to the table at the bottom of the page for more guidance on which type of account is best for you.

The type of connection can be changed at any time.

  • If you have an electronic catalogue for your goods that has not been included in the procurement system;
  • If you exchange more than 300 documents (purchase orders, invoices and goods receipt) a year with Allianz and are interested in machine-to-machine integration.

For more information on the fees and differences in the accounts, please go to the Ariba Subscription and Pricing web page Ariba Subscriptions and Pricing

Please note that you will need to set up a separate registration for Allianz’s e-tendering portal, Source to Contract (S2C), or in Ariba if you work across multiple Allianz Organisational Entities (OE’s).

What type of Ariba account is best for you?

 

Swipe to view more

 
Enterprise Account Suppliers
Standard Account Suppliers
Dispatch of order/BPO

Suppliers can select the type of dispatch themselves in their Ariba Network Account:

a) By e-mail (most suppliers)

b) e-mail with data record (for semi-automated further processing)

c) Data record directly in the supplier's order system (only for a small number of suppliers with a large number of transactions)
  • By mail and in the Ariba Network Account
Invoice transmission

Suppliers can select the type of transmission themselves in their Ariba Network Account:

a) By PO flip (most suppliers)

b) Uploading of invoice data in Excel format (small number of suppliers)

c) Data record directly from the supplier's invoice system to the Ariba Network, resulting in transmission to the Allianz system (only for a small number of suppliers with a large number of transactions)
  • Using "PO flip", i.e. the conversion of the order/BPO into an invoice

AGCS will use the Ariba Network for all Purchasing and Invoicing however should your company not be able to access the Ariba network then in some special cases we will agree for invoices to be sent to our scanning centre and added to the tool. If you think your company is eligible to use this form of invoice submission then please contact your local Procurement representative or our Procurement Support Team (AGCS-PROCUREMENT-SUPPORT@allianz.com) and ask them directly for a copy of the Paper invoice submission guideline. Please note this will only be shared with vendors who do not have Ariba access and cannot access it for a valid reason.

Any invoices falsely submitted via the scanning centre for vendors that have Ariba accounts or could access a Standard Account (free of charge) will be rejected.

 

Enterprise Account
We have put together instructions for using the Ariba Network below:

Before you receive your first order, please set up your account in the Ariba Network – among
other things, you need to set up your bank account details.
Setting up your Ariba Network Account
Order and order confirmation instructions
Instructions on creating invoices and credit notes
VENDOR INVOICE GUIDELINE : ENTERING TAX CORRECTLY
Standard Account Supplier

For Standard Accounts all orders are sent via email. The order email can be used to create the invoice.

Additionally, you have access to the Ariba Network Portal and can do the following:

  • Permanently deposit data about your company in your profile. This data is automatically included when the invoice is created so that you do not have to enter it again for each invoice.
  • View your last 200 documents.
  • Create and submit an invoice. The order email can be sent again at any time so you do not need to search for the original order email.
  • View the payment status of your invoices.
  • Create multiple users so that different editors can manage the orders and create invoices.

Registration

In order to become a "Standard Account" supplier, you must first register with Ariba. When you click on "Process Order" you will be asked to create a free account. Once registration is complete you will simply need to log-in the next time you submit an invoice via the order email. The registration procedure can be found in the following guidance documents:

 
Procedure for Registration as a Standard Account Supplier in Ariba

How to use the Ariba Network Portal

Guidance on how to use the Ariba Network Portal is explained in the following documents:

User Guide for usage of Ariba Network Portal

Creating an Invoice

Guidance on how to confirm an order and create an invoice are explained in the following documents:

Allianz valid unit of measurement (UOM)
Instructions for creating invoices Standard Account Suppliers
VENDOR INVOICE GUIDELINE : ENTERING TAX CORRECTLY
General Purchasing Terms and Conditions

USA

AGCS-USA-GeneralTermsConditions

Germany

AGCS-Germany-AllgemeineEinkaufsbedingungen

UK

UK-AGCS-Office-TermsConditions

France

AGCS-FranceOffice-TermsConditions